NOTE: The following message is being sent to the Calgary Zone membership a few days early. You will receive follow up notices in the coming weeks regarding the AGM and Election.
Executive Election 2020
Historically the annual election of the Calgary Zone Executive takes place at our face to face AGM. The reality of the COVID-19 situation has forced us to move the election and the AGM online. With the unfeasibility of trying to do a live secret-ballot election during the AGM, the election will instead take place separately and prior to the AGM with the results being announced at the AGM. The election will use the SimplyVoting.com online platform as noted in previous Calgary Zone correspondence.
DATE and TIME: Mark your calendar – the election will be open from June 22, 2020 at 12:00hrs (noon) to June 23, 2020 at 12:00hrs (noon). You must cast your vote within this window!
Background and Nominations
For those new to this in the Zone, a bit of background. We have 8 total Zone Executive positions, each with 2 year terms. Several years ago, it was decided that instead of having all 8 positions come up for election at the same time, we would alternate with 4 of them being at the end of their term one year and the other 4 positions the following year. This staggered approach ensures year to year continuity on the Executive and less disruption.
The following Calgary Zone Executive positions are up for election this season:
- Zone President
- VP Administration
- 2 VP at Large positions
The deadline for nominations is June 9. We received nominations, seconds and acceptances for the following:
- Zone President: Cody Whitten
- VP Administration: Nancy Seaman
- VP at Large: Kai Seltner
- VP at Large: Hilary Haliburton
Some of their biographies are located in the AGM Information Handout found HERE.
Executive Election Process
- You will each be receiving an email from Simplyvoting.com requesting you to participate in the election process. This email notification will include a secure link to the election as well as your CSP ID# and secure PIN.
- The election will be open for 24 hours starting June 22, 2020 at 12:00hrs (noon) and ending on June 23, 2020 at 12:00hrs (noon).
- Even though we received only one nomination for each open position, the membership still needs to vote that person into the position by majority vote. Typically this is done by a show of hands at the face to face AGM, but in this online election you will be asked to vote ‘Yes’ or ‘No’ if you support the person or not for the specific position.
- There will be a separate vote for each of the 4 positions and nominees.
- The scrutineer for this election is Mike Palamarek, Mountain Division President. He will tally the votes for each position and notify Sandra Williams of the results.
- The results will be presented at the AGM on June 23.
If you have any questions on the election process, please contact Sandra Williams at sandraw2@telus.net. If you have any questions on use of the SimplyVoting.com platform, please contact Cody Whitten at cody.whitten@shaw.ca.
Motion Vote
Four motions will be presented during the online AGM:
- Motion to accept 2019 AGM Minutes
- Motion to approve Lockhart LLP as auditors for the 2020/21 season
- Motion to accept 2020/21 budget
- Motion to accept Executive Annual Dues Exemption
Motions will be raised, and votes cast during the online AGM. Members will be asked to respond verbally with a ‘Yes’ or ‘No’ if they accept the Motion or not. The ask for ‘Yes’ or ‘No’ responses will be requested three times for each Motion to ensure majority vote is captured accurately. The Motion presented, the second, and acceptance will be recorded and documented in the meeting minutes.
The link provides access to the AGM Information Handout that contains the AGM Agenda, the 2019 AGM Minutes, the 2019-20 Executive Reports, Election Nominee Biographies and Motions. Please review the handout and be prepared with your questions at the AGM.
Calgary Zone Award Nominations
Lastly, we are calling on nominations for the Calgary Zone Awards. Please use the link above to nominate a deserving member of the Calgary Zone.
Kind regards,
Sandra Williams & Your Calgary Zone Executive